Help centreFinance & tax
Submit an invoice to FBR
CargoHub builds invoices from delivered bilties, posts them to your ledger and submits them to FBR. The IRN and QR code come back and print on the invoice.
01Before you start
- An owner has completed Settings → Tax profile: NTN, STRN, provincial registration and FBR submission credentials.
- Your role includes invoices.post to post and tax.submit to submit. Accountants have both.
- The bilties are delivered and their PODs are verified.
02Build the invoice
- Open Finance & Accounting → Billing & invoices and click Build invoice.
- Choose the party. CargoHub lists their delivered, verified TBB bilties.
- Tick the bilties to include and check the tax lines. The buyer’s NTN and HS codes are validated before you can post.
03Post it
Posting issues the invoice number, for example INV-2026-00319, and writes one balanced entry:
| Account | Narration | Debit | Credit |
|---|---|---|---|
| 1200 | Trade receivable · Nishat Mills | Rs 2,43,847 | |
| 4100 | Freight income | Rs 2,06,650 | |
| 2310 | Sales tax payable (18%) | Rs 37,197 | |
| Balanced · INV-2026-00318 | Rs 2,43,847 | Rs 2,43,847 |
Posted invoices can’t be edited. To change one, issue a credit note against it.
04Submit to FBR
- Click Submit to FBR on the posted invoice, or select several in the register and submit together.
- The status moves from Queued to Submitted to Accepted, usually within a few seconds.
- The IRN is saved on the invoice and the QR code is generated for printing.
Timeouts and FBR downtime are retried automatically every 2 minutes. You don’t need to resubmit.
05If FBR rejects it
| FBR says | What to do |
|---|---|
| Invalid buyer NTN | Correct the NTN on the party, then credit and reissue the invoice. |
| HS code missing | Set the HSN on the commodity; it flows to new invoices. |
| Duplicate invoice number | Contact support — this means the invoice was already accepted. |
| Service unavailable | Nothing to do. It is retried automatically. |
06Print with IRN and QR
Print or download the PDF from the invoice. Reprints are marked as copies and never post money again.
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